This is the privacy policy for BAFF (2006) Ltd, operating as British Armed Forces Federation and referred to in this and related policies as "we", "us", "the Federation" or under our informal abbreviation "BAFF".
BAFF takes your privacy and confidentiality very seriously. We are registered as a data controller with the Information Commissioner's Office. We comply with the Data Protection Act 1998 and related data protection legislation, including the 'UK GDPR' which came into force on 1st January 2021. This policy explains how we use the information and personal data about those who visit our website, register as members or supporters, subscribe to newsletters, contribute website articles, posts or comments, communicate with us by any means, or access any services or support provided by us or by service providers.
By visiting our website and submitting information to us, you consent to our using your personal data and/or information in accordance with this policy.
Data protection principles
- we will process all personal data fairly and lawfully
- we will only process personal data for specified and lawful purposes
- we will endeavour to hold relevant and accurate personal data, and where practical, we will keep it up to date
- we will not keep personal data for longer than is necessary
- we will keep all personal data secure
- we will endeavour to ensure that personal data is not transferred to countries outside the United Kingdom without adequate protection
Electronic information
Some information about our website visitors may be collected automatically and may be used by us to monitor and analyse how our site is used, and to protect data stored on the site. Such processes would not, however, identify any individual person using the site.
Your personal information
Registration as a BAFF Member or BAFF Military Supporter involves online registration on this site. The registration process, however, involves only a few anonymised basic questions which are designed mainly for statistical purposes, the only unique data item being the applicant's email address.
BAFF reserves the right to request full members to complete a slightly more detailed form, which can be completed online or sent by email or BFPO/Royal Mail. Once received by us, such data is NOT held on our website.
Registered members and supporters can normally view their own registration data online. Alternatively this can be requested by email, using the email address which you have registered with us. Other data (such as any articles or comments written by you) can also be requested by registered users.
Purpose of Processing
We will use the personal details you provide us for general statistical purposes and to help us service your membership and to provide any services.
Disclosure to third parties
We will not disclose any of your personal information to anyone without your prior approval, unless we are legally required to do so.
Provision of services
Services may be provided to BAFF members by third parties, such as solicitors, in which case your relationship with them will be governed by their contract terms and their professional and regulatory obligations.
Accessing and updating your information
You have the right to access information we hold about you.
To request any personal data about you which is held by BAFF, or to request deletion of your account with us, or if you have any queries about this policy, please use the site contact form, selecting the Privacy / Compliance option at the first question. If possible, log in first before completing the contact form.
You can also request to update or amend the information we hold about you. If the information is in your registration profile you can amend it yourself online.
If you change your mind and no longer wish to receive information or email updates, you can click on the ‘unsubscribe’ link on any bulk email received by you from us, or contact us using the site contact form, selecting the 'Privacy / Compliance' option.
If you unsubscribe from newsletters, we may still need to send you occasional communications as long as you remain a registered member or supporter.
How long we’ll keep the information
We will keep the personal information you provide for as long as it is reasonable and necessary to comply with our obligations.
Security
You should see a padlock symbol to the left of the web address in your browser. This, and the fact that our full web address starts with "https" instead of "http", confirms that our website uses SSL technology. This means that information is transmitted over a secure link, using encryption. We also use security software. The internet is not, however, a secure medium. Therefore, although we have endeavoured to protect the security of the information we collect and process, we cannot guarantee the security of data transmitted to or from our website via the internet. Any transmission is at your own risk, including the sending or receiving of email messages.
Where you are provided with any confidential information (including a user ID or password), you must not disclose such information to any third party.
Complaints
For more information about this policy, or if you would like to make a complaint, please use the site contact form.
We will endeavour to resolve any reasonable concern or complaint, however if we are unable to do so to your satisfaction, and if your complaint is about a data protection matter, you can contact the Information Commissioner’s Office (ICO). The ICO website is at www.ico.org.uk, or you can telephone the ICO helpline at 0303 123 1113 (+44 1625 545 700 from outside the UK).